Post-Interview Etiquette
When to Follow Up After an Interview
So, you've just finished a long interview and you're feeling great about your chances. You'd love to get the job, but you don't want to appear desperate (even though you might be!). So, how much time should pass before you write a follow up email?
That depends on whether the interviewer gave you a specific timeline. If they did, wait a day or two after that date to follow up. For example, if they said you would hear back by Friday and it's now Monday, it's okay to send a polite follow-up email.
But if a timeline wasn't provided, you should follow up in 5-7 business days. For example, if you interviewed on a Tuesday, wait until the following Tuesday. This allows time for the company to interview other candidates and to make decisions without your follow-up seeming impatient.
At a minimum, always send a short thank you note within 24 hours of your interview.
Why the Delay?
Companies often take time to respond after an interview because the decision-making process may involve multiple stakeholders and procedures. The organization might also still be interviewing other candidates. In addition, key decision-makers could be out sick or on vacation. In some cases, the role may even be temporarily put on hold. Whatever the reason, try to be patient.
Sample Follow-Up Letter
Unless the interviewer specifically says not to follow-up, here's a sample letter:
Dear [Interviewer's Name],
Thank you again for taking the time to speak with me yesterday about the [Job Title] position at [Company Name]. I truly enjoyed our conversation and learning more about the company's goals.
Our discussion about [mention specific topic] reinforced my belief that my skills are a great fit. In my previous role at [Previous Company], I successfully [briefly describe a relevant accomplishment], and I'm confident I could bring that same impact to your team.
I am very enthusiastic about the opportunity to contribute to [Company Name] and am eager to take the next steps in the hiring process. Please let me know if you need any further information from me.
Best regards,
[Your Name]
[Your Phone Number]
[Your Personal Website or LinkedIn Profile URL]
No Response to Follow-Up Letter
If you get no response after a follow-up, wait a few days or maybe even a week and send one last email with the assumption the interviewer was out sick or on vacation You might even consider making a brief phone call to the HR department to see if they have any updates. It is not recommended that you call the interviewer's direct line unless you're sure it's appropriate. If nothing happens, take that as a sign that it's time to move on to other opportunities.