Communication Coordinator (R0007334)

Brandeis University

Waltham, Massachusetts

Date Posted November 17, 2022
Industry Academia
Specialty Not Specified
Required Education Bachelor's Degree
Job Status Full-time
Salary Not Specified


Brandeis University – a distinguished top-tier private research university recognized for its academic excellence and leading-edge research – has an exciting opportunity for a talented and motivated Communication Coordinator as the university prepares to celebrate the 75th anniversary of its 1948 founding in 2023.

Brandeis is dedicated to first-rate undergraduate education while making groundbreaking scientific discoveries, advancing artistic and creative expression, and tackling some of society’s most pressing economic, human rights, and health policy issues. Brandeis offers a culture of learning and mentorship essential to a 21st-century liberal arts education where close relationships with professors and research opportunities enable students at all levels to collaborate with faculty members and peers across the institution.  Established as a nonsectarian university in 1948 by members of the American Jewish community, our visionary founders shared a commitment to social justice and to making the world a better place. Our founders’ pioneering spirit and intellectual pursuits continue today at Brandeis – from helping to solve a national public health crisis through work at its Opioid Policy Research Collaborative, to the biological discoveries that, in 2017, earned two faculty members a Nobel Prize in Physiology or Medicine.

We aspire to further such important endeavors and are looking to grow our team with individuals who share our passion and commitment. In preparation for its next ambitious campaign, the Division of Institutional Advancement (IA) seeks to strengthen the bonds with the university’s many constituencies. By working together, we will secure the financial resources necessary to continue the legacy of excellence in teaching, research, and scholarship at Brandeis.

Located nine-miles west of downtown Boston, a global hub for higher education and innovation, Brandeis University is accessible via major highways (I-90 and I-95) and the MBTA Brandeis/Roberts commuter rail stop.

Position Summary

The Communication Coordinator is responsible for providing project management and support for Institutional Advancement’s high-performing communications team. The communications team works to boost pride, engagement, and support among Brandeis alumni, friends, and families through creative storytelling and integrated marketing and fundraising campaigns. The coordinator will help the communications team to service the needs of the division by managing inbound project requests; maintaining departmental processes, the editorial calendar, and metrics; coordinating and creating content for university publications, including Brandeis Magazine; supporting our website, email marketing, and other digital engagement platforms; and providing administrative support.

Primary Responsibilities

Content Strategy Support (50%)

Support the production, distribution, and tracking of communications projects, such as IA’s contributions to Brandeis Magazine, digital engagement campaigns, event marketing, and branded collateral, in collaboration with partners within IA and across the university, as well as outside vendors. Create and design digital visual assets and print collateral such as flyers and posters upon request that are in line with Brandeis’ brand standards. Manage and track Class Notes and alumni participation in engagement campaigns and other communications initiatives.  Build and send mass email campaigns – including e-magazine, monthly alumni newsletter and community messages – and report on email performance metrics. Assist with content creation (short- and long-form writing), media monitoring, editorial fact-checking, and approvals, as needed.

Digital Communications Support (30%)

Build and send mass email campaigns – including e-magazine, monthly alumni newsletter, and community messages – and report on email performance metrics.  Assist with website updates and social media management as needed.

Administrative Support (20%)

Support the day-to-day administrative needs of the advancement communications team: monitor the team budget; order supplies; process invoices; maintain team calendar, deadlines, and project management software; schedule meetings, assist with compiling agendas, and take notes. Other responsibilities as required.


  • Bachelor’s degree required.
  • 1-3 years of total work-related experience.
  • Prior experience in a communications setting is preferred.
  • Demonstrates proficiency in email, word processing, spreadsheet, presentation and conferencing software, and relational databases with an ability to become comfortable and productive with the university’s alumni and donor systems.  MS Office Suite, Adobe Creative Suite, Canva, and Salesforce experience highly desired.
  • Experience with graphic design, email marketing software, website management systems, and corporate social media accounts a plus.
  • Exhibits excellent written and oral communication skills that promote academic and business professionalism and convey information clearly and concisely. Experience with AP style a plus.
  • Ability to apply good judgment and discretion when dealing with highly confidential alumni, parent, student, family, donor and prospect information.
  • Must be a detail-oriented, self-starter with an ability to work independently and manage multiple priorities to meet challenging timelines and achieve annual goals.
  • Adheres to university and departmental business policies and procedures. 
  • Presents a collegial, collaborative, and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy.
  • Must be able and willing to work occasional evenings and weekends with an attitude of doing what it takes to get the job done.

Commitment to Diversity, Equity, and Inclusion

“Brandeis is a community rooted in purpose, guided by enduring values, and determined to lead.  Come add your talents and your voice to this vibrant and distinctive community.”

Ron Liebowitz. President of Brandeis University

Diversity, equity and inclusion aren't just important values at Brandeis today — they are rooted in our identity as an institution. They serve as a regular reminder for self-reflection, and a continuous call to grow.  Founded as a model of ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of every nationality, religion, and orientation.  Social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the diversity of our larger society.  Brandeis embodies the American heritage of cultural diversity, equal access to opportunity and freedom of expression.  Read more online about our Mission and Diversity Statements.

Submit Your Candidacy

We welcome your nominations, inquiries and expressions of interest in this position, which may be directed informally via email or telephone to Advancement administration contacts:

Ania Morris

Assistant Director, Advancement Talent Management & Administration

781-736 -4004 |


To learn more, visit the and our websites.

To apply, please visit our career website and submit your cover letter and resume via the Brandeis University Human Resources online portal

Closing Statement

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.