Project Manager

City of Hope National Medical Center

Los Angeles, California

Date Posted September 15, 2022
Industry Nonprofit
Specialty Health/Science
Required Education Bachelor's Degree
Job Status Freelance
Salary Negotiable


We are looking for a Project Manager to assist our multimedia/video team with a diverse and busy slate of productions. The description below is pretty comprehensive, but the keys for us are production experience and fluency and high, high levels of organization - the ability to ask the right questions and attend to challenges and questions before anyone else.


  • The Project Manager for video production is the “glue” that keeps video productions on track and running seamlessly. Thus, this position requires someone with exceptional organizational and – most importantly – exemplary communication skills. The pace of work on this small but nimble team is fast and requires a person who is an over-communicator.


  • Assist with planning and coordinating activities involved with video production at City of Hope. This includes working alongside the Director of Multimedia on oversight of video production including managing production schedules on several simultaneous projects; working with a team of in-house and out-of-house videographers; ensuring adherence to production timelines.


  • More than half the time spent in this position will involve keeping a calendar of a dozen or more projects, making sure everyone on the team is apprised of shoots and deadlines; and being a conduit between the production team and clients.


  • Work with producer(s) on set-ups/permissions for (both during pre-production and on-site) video shoots; manage production schedules and coordinate resources.


  • Manage workflow of productions, using Salesforce-based and other platforms, ensuring frequent and clear communication with clients about production needs and deadlines.


  • Manage collection and organization/administration of talent releases. Coordinate with staff member for the same on HIPAA releases. Work to ensure all releases are intact and videos in production and circulation are compliant. 


  • Assess the efficacy of projects using analytics and follow-ups with clients.


  • Mandatories: Proven track record for managing multi-faceted and sometimes complex productions. Exceptional communication and organizational skills. Production experience is a must as it is necessary to understand how our teams operate – and since there will be some project intake responsibilities and a fluency in production is a must to ask the right questions.


  • It is not mandatory, but prefer project managers with a fluency in science/medicine and who can demonstrate having worked on productions involving explaining complex science to a lay audience.
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