Technical Communications Specialist

Date PostedApril 09, 2019
Job StatusFull-time

Technical Communications Specialist
Illinois Center for Transportation & Illinois Department of Transportation
Department of Civil & Environmental Engineering
University of Illinois at Urbana-Champaign


The Department of Civil and Environmental Engineering at the University of Illinois at Urbana-Champaign is seeking a qualified candidate for Technical Communications Specialist for the Illinois Center for Transportation (ICT) located at the Advanced Transportation Research and Engineering Laboratory (ATREL) in Rantoul, Illinois. The individual in this position will serve as the technical communications liaison between the Illinois Center for Transportation (ICT) and the Illinois Department of Transportation (IDOT); Edit technical research reports, academic journals, and papers; and draft and edit requests for proposals (RFPs) and content for ICT publications and the ICT website. This position will also coordinate and monitor ICT/IDOT research projects to ensure compliance with the research objectives, analyzing problems or shortcomings and recommend solutions.



  • Manage the IDOT research report review, approval, and publication process, including copyediting and formatting reports to adhere to ICT style guidelines and ordering and distributing printed report copies for IDOT reports.
  • Facilitates communications with ICT staff, IDOT and researchers.
  • Update and maintain ICT/IDOT report guidelines, the publications database for ICT/IDOT research reports, and prepare and edit RFPs, as needed, with input from TRPs.
  • Write, edit and publish IDOT articles for ICT’s monthly Project Spotlights and ICT’s quarterly e-newsletter.
  • Review Research Idea/Problem Statement Forms/Workplans submitted by researchers, to ensure compliance with the research objectives, and act as a liaison between IDOT Technical Advisory Groups (TAGs) and Technical Review Panels (TRPs).
  • Actively participates in TAG meetings, prepare technical research discussion summaries and communicates the decisions of each TAG to PIs and the ICT/IDOT Executive Committee, comprised of senior management of both ICT and IDOT.
  • Monitors and coordinates the activities of assigned project TRPs, including participation in technical meetings and preparing and disseminating discussion summaries.
  • Develops and maintains a database of ICT project performance criteria and accomplishments over time. Develop monthly reports for review by ICT management to evaluate project performance as well as the long-term performance of ICT individual researchers.
  • Assists the ICT Director and/or Senior Financial Operations Manager in preparing tables, charts and progress reports for the quarterly ICT newsletter, the annual report, ICT Executive Committee meetings and other presentations.
  • Maintains ICT guidelines and procedures to ensure that ICT fulfills all the requirements of the ICT grant agreement and exceeds its annual objectives.
  • Handle a variety of sensitive and confidential assignments and projects.
  • Travel as needed to attend meetings within the State of Illinois to perform the duties of this position.
  • Assist other staff members as directed.
  • Assume additional appropriate duties to further the mission of ICT and the department.



  • Bachelor’s degree in English, journalism, communications, business, or a field related to the position.
  • Two years of professional-level editorial and communications experience that includes writing scientific reports. One of these years must be at the administrative level.


  • Excellent technical writing skills illustrated by examples of work that reflect accuracy and attention to detail.
  • Must be able to understand complex scientific and technological subjects and to write clearly and concisely about them.
  • Ability to write reports on scientific research to both scientific and general audiences.
  • Proficiency in Microsoft Office products (Word, Excel, Outlook).
  • Ability to handle multiple duties simultaneously and occasionally with strict deadlines.
  • Excellent organizational, interpersonal and communication skills.
  • Ability to attend routine meetings within the State of Illinois.


The Technical Communications Specialist position is a full-time, benefits-eligible Civil Service Business/Administrative Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Salary is commensurate with experience and qualifications. Applications must be received by April 12, 2019.


To Apply:

Applications must be received by April 12, 2019. Apply for this position using the “Apply for Position” button.  If you have not applied before, you must create your candidate profile at  If you already have a profile, you will be redirected to that existing profile via email notification.  To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button. Applications not submitted through this website will not be considered. For further information about this specific position, contact Summer Redman at  For questions about the application process, please contact 217-333-2137.


The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.  For more information, visit To learn more about the University’s commitment to diversity, please visit

Job ads copyrighted by -- © 1998-2019