Associate, Program Agenda

The Pew Charitable Trusts, Washington, District of Columbia

Date PostedFebruary 01, 2019
Job StatusNot Specified
SalaryNot Specified


The Pew Charitable Trusts is driven by the power of knowledge to solve today's most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.


We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.


Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the best interests of the people. We partner with a diverse range of donors, public and private organizations and concerned citizens who share our interest in fact-based solutions and goal-driven investments to improve society.


With offices in Philadelphia, Washington DC, Australia, Brussels and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.


Project Overview
Strategy is a portfolio within Pew's program division whose goal is to inform critical institutional and program decision making, strengthen the design and implementation of Pew's work, and generate knowledge that advances Pew's program objectives. We pursue this goal by: (1) enhancing the organization's efforts to generate ideas for new initiatives and larger bodies of work; (2) applying a wide range of planning approaches that help turn ideas into effective action; (3) using evaluation to improve program performance and inform decision making; (4) ensuring that staff have access to information that meets their needs to design, implement, and manage high performing strategies, initiatives, and campaigns; and (5) collaborating with colleagues in preparing a wide range of planning and other types of documents for consideration by Pew's board of directors.

The program planning and agenda unit is part of the strategy portfolio within Pew's program division. The program agenda team provides content support, scheduling, and communications oversight for program board documents (totaling approximately 230 documents prepared for the board in fiscal year 2018) in collaboration with staff across the program portfolios, the executive office, and operations and cross-cutting departments.


Position Overview
The associate, based on Pew's Washington, DC, office, reports to the associate manager and contributes to an efficient document production process and preparation of high-quality, well-written program documents presented at Pew's board meetings. Key responsibilities include scheduling and tracking document submissions, communicating among contributors and reviewers, and editing draft content. The position requires excellent organizational skills and attention to detail as well as strong written and verbal communications skills.


  • Serve as the lead on: coordinating inputs from operations and cross-cutting units; circulating reminders about due dates for quarterly agenda documents; coordinating planning document reviews within strategy for quarterly agenda cycle documents; making Peoplesoft updates in relevant documents; and soliciting and tracking inputs and obtaining reviews and approvals for board briefings.
  • Serve as the primary editor for grant write-ups, learning sessions, updates, reports to the board, monthly board briefings, speaking engagements and reports, and annual program plan scorecards and as a contributing editor for project write-ups.
  • Provide support to the associate manager on triaging late submissions for quarterly agenda cycle documents and board learning trip preparations (as needed) and the coordinator on annual program plans processes and workflow (e.g., initial submissions to executive office, responses to see-agains, post-presidential approval reviews).
  • With associate manager, identify opportunities to improve or streamline processes within the team and strategy portfolio and work with other teams or departments where appropriate to implement changes.


  • Associate's degree required; bachelor's degree preferred.
  • At least one year of directly related professional experience, preferably in document production and editing in the nonprofit sector/public policy arena.
  • Excellent written and verbal communications skills (including proofreading). Clear, effective writing style.
  • Excellent knowledge of grammar and usage; familiarity with AP style.
  • Strong organizational and time-management skills and the ability to keep track of and complete multiple activities and meet multiple deadlines.
  • Strong interpersonal skills. Able to develop and manage productive and collaborative relationships.
  • A detail- and results-oriented style with a focus on process and achievement.
  • Ability to fit into a creative, fast-paced, and highly professional corporate culture which emphasizes excellence, collegiality, and teamwork.
  • Knowledge of PeopleSoft, Salesforce, and Microsoft Office preferred.

Minimal travel is anticipated for this position.


Total Rewards
We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.


The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.


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