Assistant Director of Communications

OSU Foundation, Stillwater, Oklahoma

Date PostedJanuary 25, 2018
Job StatusFull-time
SalaryNot Specified

**Interested parties should submit a cover letter and resume, including the names and phone numbers of three professional references, and writing samples**


We raise, invest and distribute philanthropic support for OSU.

We provide private support to enhance the University’s ability to fulfill its land-grant mission.

The Marketing and Communications department collaborates with internal and external partners to provide expertise and strategic, integrated marketing and communication services to achieve the OSU Foundation's mission of excellence.

The Assistant Director of Communications helps execute the Marketing and Communications department’s strategic goals of creating effective materials that inspire, solicit and steward donors. This position completes important and ongoing editorial assignments, manages various publications, newsletters and public relations and media relations efforts, and will also oversee various long-term projects. Projects may include, but are not limited to, personalized proposals, cases for support, talking points, brochures, leave behinds, etc. This person will regularly collaborate with internal departments and campus partners to achieve the goals identified for each project. This position works closely with the Director of Communications to identify ways to publicize giving impact, key donors, events and messages through a variety of mediums.


Publications and Public Relations:

  • Manage, write and edit for various publications, including the Foundation’s portion of STATE — OSU’s magazine — and OSUF newsletters, including Heritage, Women for OSU and Occurrences — the newsletter for Doel Reed Center for the Arts.
  • Serve as coordinator and producer for these publications with editorial duties that include maintaining storyboards, enterprising story ideas, and overseeing content contributed by campus partners
  • Work closely with the Director of Communications to strategically plan content to ensure messaging is aligned with Foundation and OSU priorities
  • Collaborate with designers, video producers and photographers to facilitate interviews, shoots related to publications and design work required for each project
  • Contribute new content or repurpose existing content for
  • Utilize expertise, especially in writing and editing, to support internal and external efforts that help the Foundation communicate with key audiences
  • Assist in research projects, as needed
  • Write advertising and website copy as assigned
  • Write and distribute various news releases; conduct media relations duties at events
  • Build strong relationships with campus communicators and key staff at OSU Communications and Marketing departments
  • Assist with internal communications to staff, Board of Governors, key donors, etc., as needed

Development Communications Writing and Project Management:

  • Partner with Director of Communications to create persuasive fundraising materials, including personalized proposals, cases for support, talking points, brochures, leave behinds, etc. using research, review of online and archived information, OSUF databases, and information and materials from university personnel or outside sources
  • Collaborate with Director of Graphic Design and Graphic Designers for design on certain projects
  • Act as internal driver on assigned projects, overseeing various steps with different stakeholders through to completion
  • Maintain and update fundraising resource materials
  • Pose critical questions of Development staff, OSU faculty and administrators, in order to assess the project and develop a strong case for support
  • Write with attention to prospect’s interests, using persuasive and personal storytelling techniques
  • Translate academic and scientific concepts into compelling proposals for a variety of audiences

Integrated Marketing & Communications Strategy:

  • Partners with Director of Communications to ensure goals and communications efforts support M&C’s mission and are consistent with OSUF and OSU brands
  • Contribute to the Foundation and M&C team by participating in the execution and preparation of major events and initiatives, including involvement with Women for OSU and its annual symposium, major gift announcements, specific campaigns, groundbreakings and other special projects
  • Develops, assesses and improves communications procedures and protocols to ensure effective and efficient completion of long-term projects and initiatives


Other duties as assigned.


Education and Certifications:

  • A bachelor’s degree in journalism, public relations, marketing, or related field is required. 


  • A minimum of 3-5 years of related professional experience and/or training is required
  • Excellent verbal and written communication skills are required
  • Ability to manage own workload, make routine decisions and problem-solve independently 
  • Work under pressure of multiple deadlines while maintaining high degree of accuracy
  • Advanced writing, editing, interviewing and research skills are necessary
  • Attention to detail in written, visual and oral communications
  • Knowledge of Microsoft Office Suite is necessary
  • Working knowledge of Adobe Creative Suite is preferred
  • Experience working with graphic designers and knowledge of print production
  • Ability to synthesize large amounts of information and convey to colleagues and donors is essential
  • Proven sense of humor and ability to have fun.


Organizational Competencies:

  • Effective Communication: Proactively ensures effective communication throughout the organization; makes relevant contributions to discussions and meetings, giving clear and concise explanations and sticking to the point; chooses language and communication method to suit the audience, reframes and articulates to help others understand; asks questions to check understanding when disseminating information
  • Execution & Initiative: Motivates self and others to achieve the best results, displaying energy, drive and a desire to succeed; enlists the support of others as necessary to overcome resistance; supervises cross-functional project team execution on tasks to meet stated objectives; helps other employees’ gain the skills and experience they need to contribute; pro-actively outlines milestones, outcomes and deliverables and effectively communicates them to internal and external stakeholders
  • Teamwork/Interpersonal Skills: Develops and nurtures formal & informal relationships with a wide circle of people beyond those involved in current activities, including potential donors, stakeholders, and information links; encourages collaboration among colleagues, departments and entire organization to achieve results; compromises, handles conflicts, seeks common ground, articulates own and others goals; stays focused on positive win-win outcomes; seeks input on how to leverage existing processes to improve the donor experience; translates ideas into action
  • Problem Solving/Judgment: Gains understanding of how to apply approved policies and procedures; when and why escalation of issues is needed and to whom and communicates decisions and desired outcomes to others; anticipates the outcome of  a single decision; recognizes problems in advance, systematically gathers information to define the root cause, breaks down complex information into component parts, develops alternatives, seeks input from others, selects and recommends the best solution
  • Adaptability/Flexibility:  Embraces complex or first time problems as opportunities to learn and incorporate new skills; flexes style based on immediate needs; accepts responsibility for implementing change; evaluates and manages resources needed to implement change; personally supports (in words and actions) organizational direction and change agenda
  • Courage & Conviction: Takes responsibility for individual & project outcomes regardless of success and learns from all results; encourages candid responses, feedback, new ideas and conflicting opinions
  • Donor Centered: Takes time to actively learn about the stated needs by asking questions, exploring how to unite the donors and university’s passions and priorities; anticipates customer needs and proactively makes recommendations



Must use a computer terminal and view a computer screen for extended periods of time.  Must talk in person or by phone (frequently and sometimes for extended periods) to people on campus and across the country.  Must constantly use visual acuity to check printed and designed materials of various types.  Must be able to navigate within the OSU Foundation. Typical office working conditions.

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