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Company: AASA
Editorial Assistant
Job Status:  Full-time
Ad Expires: 
April 28, 2013
Job ID: 1480212


School Administrator, an award-winning, monthly magazine with a circulation rate of more than 27,000, is seeking an editorial assistant with excellent communication and proofreading skills. The magazine is the flagship publication of AASA: The School Superintendents Association, a nonprofit organization devoted to supporting public education leaders nationwide. As a member of AASA’s communications team, the editorial assistant will be substantially involved in producing the magazine’s print and online versions, as well as AASA’s Conference Daily Online, the five-day publication during the association’s national conference.

Top candidates should have previous experience on a deadline-oriented publication working in a fast-paced environment where attention to detail on an array of multimedia projects is expected. Fluency in Microsoft Office Suite and experience with CMS, Photoshop and WordPress are ideal.

This full-time position offers a competitive salary and comprehensive benefits package.To apply, send a resume, cover letter and salary requirements to no later than April 24. Please note: only resumes with a cover letter will be considered. Anticipated start date is the end of June.


Job Title:     Editorial Assistant
Department:    Advocacy, Public Policy & Communications
Supervisor:    Editor, School Administrator Magazine  
Job Purpose:    This position provides editorial, administrative and advertising support to the editors of School Administrator magazine and Conference Daily Online. The incumbent also will provide editorial support to AASA staff.



  1. Provides editorial, administrative and advertising services for School Administrator magazine, in print and electronic formats, to ensure timely and efficient production and support advertising revenue targets.
  2. Achieves revenue targets for editorial reprints/back orders in School Administrator magazine and classified job advertising in Conference Daily Online.
  3. Ensures the magazine’s online content is up-to-date and accurate on AASA’s main site and the microsite, AASA Connect.
  4. Works collaboratively with AASA staff and performs other duties as assigned.

Specific Duties:

  1. Assists editors in pre-publication fact checking and proofreading.
  2. Solicits information, compiles and drafts editorial copy for monthly departments in the magazine.
  3. Manages photo research and the solicitation of photos for each issue.
  4. Prepares electronic story files and handles other final preparations for monthly planning meetings with magazine designer.
  5. Prepares text and images for online versions of the magazine each month and posts using internal CMS and the PageTurnProdigital edition platform.
  6. Drafts promotional blurbs each month for AASA’s home page and e-newsletters.
  7. Updates magazine content on AASA Connect, specifically Ethical Educator, member blogs and resource library.
  8. Oversees the semi-annual book reviewing process and annual editorial cartoon solicitation process.
  9. Manages the day-to-day needs of the manuscript review process.
  10. Researches and writes occasional articles for School Administrator magazine and electronic publications.
  11. Responds to requests for general information about the magazine, customer service issues and reprint permission.
  12. Serves as liaison for electronic retrieval services.
  13. Manages the marketing and billing processes for magazine article reprints and back issue orders.
  14. Arranges delivery of materials to printer and mail houses (including mailing lists, print and mailing orders and cover letters), monitors postage account and tracks distribution information.
  15. Processes, copies and files accounts payable.
  16. Coordinates and meets target revenue goals for Conference Daily Online classified job advertising.
  17. Handles writing and supports tasks for Conference Daily Online, as assigned in advance of the event.
  18. Serves as web editor for Conference Daily Online.

Education:    College degree with a major or minor in a relevant field.
Experience:    Administrative or editorial experience in a fast-paced environment required.
•    Ability to work independently with only general guidance on a variety of special projects concurrently.
•    Ability to work under pressure.
•    Excellent oral and written communication skills.
•    Proficient grammar, spelling, punctuation, and proofreading skills.
•    Advanced skills in Microsoft Office Suite and CMS required.
•    Working use of Photoshop and WordPress preferred.

Job classification:    Regular, support; non-exempt


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