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Company: The Associated Press
Executive Assistant
New York
Job Status:  Not Specified
Ad Expires: 
March 29, 2013
Job ID: 1471778

The Associated Press is seeks an Executive Assistant - News for its New York City headquarters.

This position provides administrative support to senior executives in News. The Executive Assistant will take ownership of projects and provide daily support in a variety of areas, including travel arrangements, scheduling meetings and managing calendars, work-related social events and effective communication inside and outside the company.

The successful candidate provides primary support to four executives and other duties and support as required.


*Coordinate and ensure effective communication between the News department, other AP units and outside companies. *Manage calendars *Organize and coordinate meetings *Make travel and accommodation arrangements, including complex international travel requiring Visa and currency preparation *Prepare expense reports and check requests *Create monthly reports, spreadsheets, electronic mailings and other presentations as required *Handle confidential information relating to personnel and department operation. *Manage correspondence and filing, incoming and outgoing mail and order and maintain supplies. *Answer telephones and direct callers as appropriate. *General administrative duties for the department executives.


The ideal candidate must be detail-oriented, adept at problem-solving and possess strong organizational skills. This person must be a self-starter and able to work with minimal supervision to initiate and complete tasks. Excellent oral, written and interpersonal skills are required as well as the ability to thrive in a time-pressured environment and meet all deadlines.


*Strong computer skills including Microsoft Word, Excel and PowerPoint. Familiarity with Outlook and Internet search engines is also required *Proven ability to multi-task successfully and prioritize work *Demonstrated ability to see and address problems and work well without detailed supervision *Demonstrated excellent time management skills. *Must be able to interact professionally and constructively with staff of all levels, vendors, members and other visitors and project a professional image and demeanor at all times. *Must be comfortable maintaining the confidentiality of sensitive information which may pertain to fellow staffers or the business. *5+ years of experience as an Executive Assistance or similar position is required, College degree preferred.

Candidates must be able to demonstrate a high level of fluency in written and spoken English. Authorization to work in the United States is mandatory.

The Associated Press is the essential global news network, delivering fast, unbiased news from every corner of the world to all media platforms and formats. Founded in 1846, AP today is the largest and most trusted source of independent news and information. On any given day, more than half the world's population sees news from AP.

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with applicable nondiscrimination laws.

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